HOW DO I DEAL WITH FOLDERS THAT I NEED TO PUT INTO COOL STORAGE AT THE END OF THE YEAR?

We call these files “Annualised Data”. Typically, they will be in a set of folders.  You will probably have Data Retention Policies that say the data needs to be kept for a specific number of years.

For a retention policy of 7 years, you might take the following approach:

  • Keep 2 years online for immediate access
  • After 3 years move the folders into cool storage
  • After 7 years destroy or move the information into permanent archive depending on your Data Retention Policies

Your Configuration file for Cool-It would not need a Last Accessed Date or any exclusions simply the origin folders and a destination folder.